1 2 3 4 UNITED STATES DISTRICT COURT 5 NORTHERN DISTRICT OF CALIFORNIA 6 7 CAROLINE SIMMONS, Case No. 4:21-cv-3534-YGR 8 Plaintiff,

PRETRIAL ORDER NO. 1 RE: PRETRIAL

9 vs. CONFERENCE 10 FEDERAL INSURANCE COMPANY, 11 Defendant. 12 Having considered the filings to date and the arguments and other submissions at the 13 Pretrial Conference, held on January 8, 2025, for good cause shown the Court enters the following 14 orders: 15 1. Trial Date and Schedule: The trial of this matter is confirmed to proceed in Courtroom 1 on 16 February 10, 2025. Jury selection shall occur on Friday, February 7, 2025. Trial itself shall 17 commence daily at 8:30 a.m. Counsel shall arrive in court early enough to proceed promptly 18 at 8:00 a.m. with the Court to discuss issues outside the presence of the jury. Trial schedule 19 will be from 8:30 a.m. to 1:40 p.m. with two twenty-minute breaks. Additional time may be 20 scheduled for matters outside the presence of the jury as necessary and determined by the 21 Court. Sidebars are not permitted. Counsel should be prepared to anticipate issues so that 22 they may be addressed outside of normal trial hours. In this regard, counsel should also be 23 prepared to reconvene with the Court after the Court’s standing calendars which normally 24 begin at 2:00 p.m. 25 2. The Court will be dark on Friday, February 14 and Thursday, February 20, 2025 and possibly 26 Friday, February 21, 2025. 27 3. This action will be tried in three phases: Phase I on the breach of contract claim; Phase II on 1 afforded 8 hours to present their case, including opening statements and closing arguments. 2 Unless otherwise requested, the Court shall reserve 30 minutes for closing arguments. The 3 parties shall receive daily timesheets advising of the time remaining. Any concerns must be 4 raised immediately or will be waived. There shall be no references to the phasing of the trial. 5 4. Should another pretrial conference be required, the parties shall contact the courtroom deputy 6 to schedule. 7 5. Standard Motions in Limine: The Court hereby orders that: (a) witnesses shall be excluded 8 until testimony is completed; (b) there shall be no reference to or evidence presented of 9 settlement discussions or mediation during Phase I of the trial; and (c) there shall be no 10 reference to or evidence presented of wealth or lack thereof of any party except in the punitive 11 damage phase of a case, to the extent it exists. 12 A motion in limine refers “to any motion, whether made before or during trial, to exclude 13 anticipated prejudicial evidence before the evidence is actually offered.” Luce v. United 14 States, 469 U.S. 38, 40, n. 2 (1984). The Court’s rulings on the motions in limine will be 15 issued by separate orders. 16 6. Parties are ordered to admonish witnesses of the Court’s rulings. Failure to comply with a 17 ruling by the Court may result in sanctions, including without limitation the striking of the 18 witness’s entire testimony. 19 7. Witnesses: The parties are limited to calling the witnesses submitted on the list filed for the 20 Pretrial Conference. Upon a showing of good cause, including for rebuttal or impeachment 21 purposes, additional witnesses will only be allowed by Court order, this includes the 22 unidentified witness from “Cal Fire Personnel.” See also, Standing Order re PreTrial 23 Instructions, ¶ 3.c. 24 8. By Noon on Friday, January 10, 2025, the parties shall deliver via email a single joint list of 25 all witnesses, attorneys, and others involved in the trial, in alphabetical order to be shown to 26 prospective jurors during voir dire. The list shall be legible and formatted to fit on one page. 27 9. Exhibits and Exhibit Lists: The parties are limited to using the exhibits submitted on the 1 for identification using an exhibit number. By February 3, 2025, the parties shall file updated 2 Exhibit Lists identifying those for which a stipulation of admissibility exists with an “S” in the 3 appropriate box. Having seen the lists in docket numbers 164 and 175, plaintiff shall conform 4 the columns to those in the defendant’s list so that the information is legible. 5 10.Given the length of the exhibit list, the Court expects that the parties are proceeding with 6 witness binders. Standing Order re PreTrial Instructions, ¶ 6.h.iii. 7 11.Parties are reminded that the jury may not be shown any exhibits until admitted into evidence 8 or stipulated by the parties as to admissibility without the express permission of the Court. 9 Standing Order re PreTrial Instructions, ¶ 6.f.iii. 10 12.Equipment: Projectors, screens and similar equipment must be tested in the courtroom prior 11 to the day when it will be used. Arrangements may be made with the Courtroom Deputy, 12 Edwin Cuenco, at (510) 637-3540, as to the appropriate time for doing so. Counsel shall send 13 the Court a proposed form of order if they would like to bring equipment into the courthouse. 14 The United States Marshal Service requires an order. 15 13.Parties may use an encrypted digital wireless system that includes a receiver and transmitter 16 with XLR connector. 17 14.The parties shall review the Court’s policy regarding the jury’s use of a computer during 18 deliberations at http://cand.uscourts.gov/jurypc. 19 15.Jurors and Peremptory Challenges: The Court will seat a total of nine (9) jurors and no 20 alternates. The Court sets the number of peremptory challenges at three (3). Motions under 21 Batson v. Kentucky, 476 U.S. 79 (1986) for improper use of challenges must be made in a 22 timely fashion. Argument on the same shall be made outside the presence of the jury panel. 23 The Court will conduct the voir dire and allow each side fifteen (15) minutes to conduct 24 follow-up voir dire. 25 16.In accordance with Model Rule of Professional Conduct 3.5(b) and Formal Opinion for 466, 26 the parties "may review a juror's or potential juror's Internet presence, which may include 27 postings by the juror or potential juror in advance of and during the trial, but...may not 1 either personally or through another, send an access request to a juror's electronic social media. 2 An access request is a communication to a juror asking the juror for information that the juror 3 has not made public and that would not be the type of ex parte communication prohibited by 4 Model Rule 3.5(b)." Further, to the extent that a party asks any follow-up questions to a 5 prospective juror during voir dire regarding information obtained from the review, the party 6 shall disclose the review to the juror. 7 17.Jury Instructions: Parties shall be prepared to re-format proposed final jury instructions in 8 the manner shown in United States of America v. John Bellhouse, 22-cr-0066-YGR, Docket 9 No. 151. 10 18.Expert Disclosures/Fed. R. Civ. P. 68 Offers: To the extent not already provided, counsel 11 shall lodge with the Court on the first day of trial a copy of all expert disclosures, including 12 any supplements, as well as all offers of judgment made under Fed. R. Civ. P. 68. 13 19.Doe Defendants: All Doe Defendants will be deemed dismissed once the jury, or first 14 witness, is sworn, whichever occurs first. 15 20.Depositions to be Used at Trial: Any party intending to use a deposition transcript at trial for 16 any purpose shall lodge the signed original (or a certified/stipulated copy if, for any reason, the 17 original is not available) for use by the Court and shall have extra copies available for use by 18 the questioning lawyer and the witness. All other parties are expected to have their own 19 copies available. The parties shall each prepare and provide an index of the lodged transcripts 20 and shall review the same with the courtroom deputy upon lodging the transcripts. The index 21 shall provide a space for the party and the courtroom deputy to confirm delivery of and receipt 22 of each transcript. Delivery of the transcripts shall occur no later than January 31, 2025. 23 21.Before each trial day, counsel shall confer with the courtroom deputy and identify which of the 24 transcripts may be used that day. 25 22.Witnesses at Trial: The party presenting evidence shall give the other party 48 hours written 26 notice of the witnesses to be called unless otherwise agreed upon by the parties themselves. 27 For witnesses on a Monday, written notice shall be provided by the prior Saturday. The 1 All parties must have witnesses ready and available to testify. If the party presenting evidence 2 does not have a witness ready to be called once a prior witness steps down, that party may be 3 deemed to have rested its case. Further, and as explained, time does not stop while waiting for 4 witnesses to arrive in court. Witnesses may be taken out of order upon stipulation or with leave 5 of Court provided that the circumstances giving rise to such an accommodation are promptly 6 called to the attention of opposing counsel and the Court. 7 23. Objections: There shall be no “speaking objections,” and no rebuttal unless requested by the 8 Court, in which case it shall be brief – e.g., “hearsay,” and if a rebuttal is requested, “not 9 offered for the truth.” If either counsel needs to make a better record, he/she may do so when 10 the jury is out at the next break. 11 24. Jury Questions: The Court allows written jury questions which it will share with counsel at 12 the break(s) and then place in the record. 13 25. Punitive Damages: 14 a. Defendant shall have all relevant financial data in Court in a sealed envelope once trial 15 begins; 16 b. Counsel shall have all witnesses who will be called to testify regarding the financial 17 status of the relevant party (e.g., to authenticate relevant documents, etc.) available on 18 thirty (30) minutes notice once jury deliberations begin as to Phase II; and 19 c. The parties shall meet and confer regarding written stipulations to streamline this phase 20 of the case. 21 26. Requests for Transcripts: If transcripts will be requested during or immediately after the 22 trial, arrangements must be made with the Court Reporter Coordinator (Telephone No. 510- 23 637-3534) by January 17, 2025. See https://www.cand.uscourts.gov/about/clerks- 24 office/transcripts-court-reporters/. 25 27. Settlement: Counsel shall promptly notify the Court by phone and email (for after hours, use: 26 ygrchambers@cand.uscourts.gov) of any settlement. The notification shall indicate what 27 further steps need to be taken to finalize the settlement. Unless the Court receives notice of 1 assessed where the parties do not proceed to trial as scheduled. Civ. L.R. 40-1. Parties are 2 advised that the trial and all trial-related dates will not be vacated until a formal Notice of 3 Settlement is filed. 4 || 28. Procedural Stipulations: The parties shall review and file the procedural stipulations 5 included herewith as Attachment A. To the extent any objections exist, the parties shall 6 contact the Court immediately. Parties shall jointly file the stipulations by January 24, 2025. 7 29. Trial Exhibit Certification: Upon conclusion of the trial, the parties shall review the exhibits 8 and confirm the accuracy of those going into the jury room. The parties shall complete, 9 deliver, and file the certification in the form included herewith at Attachment B. 10 30. Trial Decorum and Procedure: Counsel, parties, and witnesses are expected to conduct 11 themselves at all times — on or off the record and whether or not in the presence of a jury — ina 12 professional and courteous manner during trial. Do NOT approach other parties’ witnesses 5 13 without permission. You may approach your own non-hostile witnesses without permission. 14 During voir dire you will be allowed to use the bathrooms in the jury room so that you do 3 15 not share the facilities with the jurors. You may not linger in the jury room or use any exit 16 door other than the one leading to the courtroom. 3 17 31. Failure to Comply: Failure to comply with the obligations set forth in this order will result 18 in sanctions appropriate to the gravity of the failure, including, but not limited to monetary 19 fines and/or terminating sanctions. 20 IT Is SO ORDERED. 21 Dated: January 9, 2025 22 — happens Lito lees, 73 NNE GONZALEZ ROGERS

UNITED STATES DISTRICT COURT JUDGE

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